Technical Writing part one Essentials/UFC RESUME Promo 2023

Context

Definition:
Technical writing is concise communication tailored for business and industry, covering aspects like product manufacturing, marketing, management, delivery, and usage.

Characteristics:

• Audience: Addressed to supervisors, colleagues, subordinates, vendors, and customers.
• Environment: Typically written in the work setting, focusing on clarity and efficiency.

Types of Documents:
Includes memos, emails, letters, reports, instructions, brochures, newsletters, job searches, web pages, flyers, PowerPoint presentations, and graphics.

Purpose:
Technical writing serves as a resume for job applications and a promotional tool for companies. It must always be quantifiable, precise, and easily understood.

What Technical Writing is NOT:

• Not literature, narration, journalism, or personal experiences.
• It differs from essays and creative writing.

Examples:

• Instructional manual for machinery repair
• Memo listing meeting agendas
• Letter from a vendor to a client
• Recommendation report
• Article for publication

Importance:

• Employees spend at least 20% of their time writing.
• Managers may spend up to 50% of their time writing.
• CEOs dedicate 80-100% of their work week to communication.

Comparison with Essays:

• Development: Both use examples, anecdotes, testimony, data, and research.
• Grammar: Equally important in technical writing and essays.
• Organization: While some aspects are similar, they differ in the use of subject lines, thesis statements, and itemization.

In summary, technical writing is a crucial skill in professional settings, emphasizing clarity, brevity, and precision in communication.

Activities

Activity 1: Document Identification

• Objective: Identify types of technical writing documents.
• Instructions:
  • Provide a list of document types mentioned in the lesson (e.g., memos, letters, reports, etc.).
  • Ask participants to match each document type with a brief description of its purpose.
  • Discuss the answers as a group.
• Solution:
  • Memos: Brief workplace communication.
  • Letters: Formal written communication to convey information.
  • Reports: Detailed document presenting information and analysis.
  • Instructions: Step-by-step guidance.
  • Brochures and Newsletters: Marketing and informational materials.
  • Job Search Documents: Resumes and cover letters.
  • Web Pages: Online content for promotion.
  • Flyers: Concise promotional material.
  • PowerPoint Presentations: Visual aids for presentations.
  • Graphics: Visual elements to enhance understanding.

Activity 2: Writing Differentiation

• Objective: Differentiate between technical writing and other types of writing.
• Instructions:
  • List characteristics of technical writing and non-technical writing (e.g., literature, essays).
  • Ask participants to categorize given examples into technical or non-technical writing.
  • Discuss the distinctions as a group.
• Solution:
  • Technical Writing: Memos, reports, instructional manuals, business letters.
  • Non-Technical Writing: Essays, poems, plays, creative writing.

Activity 3: Importance Reflection

• Objective: Reflect on the importance of technical writing in professional settings.
• Instructions:
  • Ask participants to discuss, in small groups, why technical writing is crucial in the workplace.
  • Each group creates a list of scenarios where effective technical writing is essential.
  • Groups share their findings with the entire class.
• Solution:
  • Scenarios might include:
    • Creating clear instructions for product usage.
    • Composing professional emails for effective workplace communication.
    • Developing reports for data analysis and decision-making.
    • Crafting persuasive content for business proposals.
    • Writing resumes and cover letters for job applications.

Community

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